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Document Control Administrator

Essential Functions include but are not limited to:
Organize and control the Document Management System, to include revision control, change requests and document formatting. According to OMP-00-4.2.3 Control of Document procedure.
Ensure that changes and the current revision status of documents are identified and authorized through the proper process prior to release in the system.
Ensure that documents of external origin, determined to be necessary for the planning and operation of the quality management system, are identified and their distribution is controlled.
Organization and maintenance of company documents on SharePoint and applicable satellite books to ensure that relevant versions of applicable documents are available at points of use.
Archive inactive or obsolete documents in accordance with OMP-00-4.2.4 Control of Records procedure.
Prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose.
Maintenance of document storage to ensure they remain legible, identifiable and readily retrievable.
Contribute to the training of employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
Prepare internal audit packages and assign audit number(s), in accordance with the Internal Audit procedure OMP-00-8.2.2 and the audit schedule.
Monitor and report to the Quality System Supervisor the timeliness of the internal auditing program, according to the internal audit schedule.
Actively participate in the company's internal audit program as an auditor.
Answer phones, transferring to appropriate staff, and assists walk-ins with Lobby Guard as needed.
Creates orientation folders, and creates badges for new employees.
Other Job Duties include but are not limited to:
Maintain and monitor the accuracy of the calibration database.
Verify calibration certificates for accuracy; completeness and fitness of equipment and for reporting any non-conformances to the Quality Systems Supervisor.
Monitor the effectiveness of the calibration program and reporting the suitability of the system to the Quality Systems Supervisor.
Monitor the shelf-life database for accuracy of data and ensuring timely removal of expired materials.
Maintain and monitor the corrective action database, report to the Quality Systems Supervisor its' status.
Monitor Approved Supplier Database to ensure accuracy of database against supporting records.
Compile and maintain supplier files, both approved and disapproved suppliers, in support of the program used to approve/disapprove suppliers.
Types letters, memos, forms, and labels according to established formats and guidelines.
Maintains administrative files, scans documentation into computer files, and destroys obsolete documentation.
Orders and coordinates delivery of flowers/plants for funerals.
Qualifications:
High School diploma or High School Equivalency required.
A minimum of one-year previous quality systems experience preferred
Must have ability to read and comprehend American English.
Experience using a scanner is preferred.
Must be honest and ethical in all actions, and maintain total confidentiality on sensitive matters.
Must be organized and exhibit attention-to-detail.
Must be self-motivated, capable of prioritizing and working to deadlines.
Must have ability to handle stressful situations
Must be proficient in using Microsoft software including Office, Excel, Word, and PowerPoint.
Experience with SharePoint is desired
Must become proficient in using the LMI's Work Order Tracking Program, and the LMI's Quality System on the SharePoint.
Must have ability to follow written and verbal directions.
Must exhibit interpersonal, verbal and written communication skills.
Presentation skills desired.
Must exhibit ability to troubleshoot and correct problems using problem-solving skills.
Must have ability to apply basic math skills.
Maintain current system documentation and customer specifications on the internal site (SharePoint).
Must have the ability to effectively present information and respond to questions from groups of managers, customers and auditors, both internal and external.
Must be able to collect data, establish facts and draw valid conclusions.
Auditor training
Must be cost-consciousness when dealing with purchasing issues.
Attributes:
Must have a demonstrated strong work ethic.
Must exhibit professionalism when dealing with employees and superiors.
Must be dependable.
Must possess a positive attitude.
Must have demonstrated team-building capabilities.
Must have the ability to prioritize, manage time well, multitask and troubleshoot.
Must have strong interpersonal, communication and customer service skills as these are essential for communication with internal and external customers.
Physical Requirements:
This position will require an employee to work in both a factory and office environment. The site will contain mobility barriers with uneven ground-level and obstructed pathways. Working conditions at the job site will be indoor/outdoor with varying temperatures, and with various noise levels caused by tools, machinery, equipment, etc. The work environment characteristics described above are representative of what an employee will encounter while performing the essential functions of this job.
The employee must be able to perform the following physical requirements effectively, with or without reasonable accommodation:
Must be able to spend at least 75% of work time sitting and using standard computer equipment.
Must be able to hear and speak clearly enough to participate in highly interactive, fast-paced conversations.
Must be able to work in an open office environment with moderate noise levels and frequent interruptions.
Must be able to work during normal business hours and occasional overtime to meet deadlines.
Must have ability to bend, twist and stretch arms above head and walk or stand for long periods of time.
Must be able to lift and move heavy objects, up to 40 pounds safely.
Must have standard visual acuity (correctable by prescription glasses or contacts meets the requirement) and have the ability to distinguish colors.
Must be able to hear with or without correction.
Must have sufficient hand/eye coordination.
This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties may differ from those outlined in the job description and other duties, as assigned may be required. This document does not create an employment contract. Employees are employed on an "at will" basis and may be terminated at any time by either the employee or the employer.
LMI is an equal employment opportunity employer. Consistent with applicable law, LMI provides access and opportunities to those with disabilities. This includes providing reasonable accommodation to individuals with disabilities and disabled veterans who seek to access the company's online application system. If an applicant is unable to fully access the online application system, LMI will provide a reasonable accommodation. Applicants with disabilities may contact us at 636-916-2400 for assistance accessing the on-line application system. Callers should have a detailed description of the requested accommodation, their name and preferred method of contact ready for LMI's Human Resources Department. LMI will make every effort to respond within two (2) business days. This phone number is not for the general submission of application materials.
LMI is an E-Verify Employer.
LMI is an Equal Employment Opportunity/Affirmative Action/Disability/Veterans Employer



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